I get asked this questions ALOT.."KC, how to you do everything you do in a day? It seems impossible and I don't know how you do it!" I'm sure we have all felt like there aren't enough hours in a day.
Its simple! The secret to productivity isn't doing more, it's simplifying- clearing away unnecessary obstacles the take up time to make the most out of everyday. Becoming effectient in doing the things you MUST do makes more time for the things that make you happy!
Here are 5 steps to maximize your time so can stress less and enjoy your free time:
DREAM BIG, plan small.
Whether your goal is to get a big promotion, learn a new language, become a top 10 coach, or run your first marathon, you need to know break it down and know where to begin! Identify your big goal and break it down into smaller, more manageable goals. Set a few daily tasks that if completely consistently every single day over time will get you to your goal. big promotion--> write a list of on-the-job accomplishments you need to achieve. Every journey begins with the first step. TAKE YOURS!
Toss your TO-DO list
Create a daily and weekly TO-DO list instead! To your daily list, pull 3-5 items off your weekly list that you are able finish by the end of the day. This will set you up for success! You know you can complete these small tasks and when you look at your completed list, you will have a sense of accomplishment- something you don't get from a HUGE impossible TO-DO list.
I also recommend having a monthly and quarterly list which you break down into smaller tasks to add to your weekly and daily lists. Make sure that at least 2 of the items on your daily list come from #1 (your big goal)
Also, every morning I have what I call my "Power Hour". In this hour I complete 10 tasks that are non-negotiables to make my business group and thrive. I get these done FIRST and out of the way...this way, they is no possibility of me not completing them.
Eat that frog
You know the thing you put off, and put off and put off...day after day because its difficult, tedious or uncomfortable? Make it your priority! Move it to your number one task PRONTO. Once you have accomplished the "impossible task", you will feel like you can do ANYTHING! Out with procrastination, in with getting things done.
Be a Unitasker
I used to be the QUEEN of multitasking, or at least I thought I was. But really, I just ended up with a bunch of half assed, half completed tasks on the go! Talk about exhausting. Multitasking is not the best way to maximize your time.When you switch from one task to another, it actually takes time for your brain to familiarize itself with what you are doing. Choose a task (off your list) and complete, then move onto the next. Prioritizing will be key here.
Get Your Shit Together
When you disorganized, you waste ALOT of time. Take the time to learn app on your smart phone or computer that will help you organize your to-do list. Take the time to declutter your space and THROW STUFF OUT. Write stuff down, make lists, file important documents away and label them properly for quick access. Have a calendar where to write down important dates, times, appts, etc.
I dedicate 15 minutes a day to decluttering my workspace, putting away items from the day, writing out my to-do for the next day and wrapping up ideas and thoughts.
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